Purpose-built for NSW private certifiers

Never miss a Portal reporting deadline again

CertTrack manages your jobs, critical stage inspections and NSW Planning Portal reporting in one place - so every certificate is issued on time and every deadline is met.

Built around the Building and Development Certifiers Act 2018. Register interest now - no credit card required.

Trusted by sole practitioners and small certifying firms across NSW
$22,000
in penalties for a single unreported critical stage inspection.

You have a two-day window to report each CSI to the NSW Planning Portal. Track that across 40 active jobs in a spreadsheet and inbox, and it's a matter of when - not if - one slips.

Spreadsheets that don't remind you
Job status lives in a workbook that can't chase a deadline or flag an overdue report.
Reporting buried in email chains
Builder confirmations and Portal references scattered across an inbox you can't audit.
Logging into the Portal job-by-job
No single view of what's been reported and what's still outstanding across your whole book.

Everything a certifier does, in one place

From the first Notice of Commencement to the Occupation Certificate - CertTrack follows the workflow you already run, not a generic task list.

CSI checklist tracking

Every critical stage inspection for every job, with scheduled and inspection dates, outcomes and reporting status on one timeline.

Portal reporting reminders

The moment you record an inspection, CertTrack starts the two-day clock and won't let the deadline pass quietly.

Field inspection mode

Record pass, fail or directions on site with large buttons, photos straight into the record, and notes by voice - readable in full sun.

Outstanding actions

One prioritised list of what needs reporting, which directions are unanswered and which OCs are waiting on documents.

Document & certificate vault

Approved plans, engineering, certificates and Portal references kept against the job - searchable and audit-ready.

Built for a small practice

Share the workload with an admin who schedules jobs and chases builders, while you stay on the tools and on site.

Three steps, every job

1 SET UP

Create the job

Enter the property, building class and CDC or CC pathway. CertTrack builds the correct critical stage inspection schedule automatically.

2 INSPECT

Inspect on site

Open field mode at the property, record the outcome, attach photos and notes. It saves to the job before you're back in the ute.

3 REPORT

Report to the Portal

CertTrack reminds you inside the two-day window and tracks the Portal reference once lodged - so the record is complete and compliant.

Your compliance record, kept the way the regulator expects

CertTrack mirrors the reporting obligations under the Building and Development Certifiers Act 2018 - critical stage inspections, notices and certificates - so your records line up with the Portal, ready for any audit.

  • Two-day reporting window tracked on every CSI
  • Portal reference numbers stored against each event
  • Full reporting log - exportable for accreditation audits

Priced to pay for itself

A single avoided penalty covers years of CertTrack. Monthly, no lock-in.